I – Who are we?
« Women in Games France » (hereinafter « WIG« ) is a 1901 law association working for gender diversity in the field of the video game industry in France.
As part of our commitments and actions, we are likely to collect certain personal data from our members, partners and / or simple visitors, in particular via our website www.womeningames.org.
As the data controller of your personal data, we ensure their protection throughout your relationship with WIG.
Also, for any question relating to your personal data, you can contact us:
- by e-mail at email@example.com;
- or by mail to WOMEN IN GAMES FRANCE, 42 avenue Kléber, 75116 Paris.
We invite you to read this document with the greatest attention in order to know and understand our practices regarding the processing of your personal data.
By completing a form on our site www.womeningamesfrance.org, you agree that WIG may collect, store, process and / or use your personal data in accordance with the rules set out below.
II – Which personal data do we collect?
Information you provide to us
As part of your membership and / or your partnership with WIG, you send us some of your personal data, in particular via the form provided for this purpose. All personal data is subject to automated processing.
In any case, any processing will be carried out with your agreement and in compliance with the applicable regulations and in particular the General Regulations on the Protection of Personal Data (RGPD) which became effective on May 25, 2018.
The data you provide are as follows:
- Your name, first name;
- E-mail adress ;
- Personal situation (student, professional, etc.);
- Your employer (if you wish);
- Your social media accounts (if you wish);
- Postal address.
Information collected automatically by WIG
III – Why do we collect these data?
The purposes of collecting and processing your personal data are:
- Management and monitoring of memberships and partner requests;
- Information relating to WIG and in particular to the actions carried out (newsletter, social networks etc.);
- WIG’s internal communication (exchanges between members / partners, production of documents for the pursuit of WIG’s objectives, etc.);
- Information relating to events of WIG and its partners (organization of events, invitations to events, rules of participation, discount codes for ticketing, etc.)
- Communication of job offers from our partners;
- Information on training courses around WIG’s values;
- WIG’s communication for donations and support;
- Improving our website.
WIG guarantees that your personal data will not be processed for purposes other than those set out above. Under no circumstances will your personal data be processed for purposes other than those for which you have given your consent.
IV – Who are your personal data intended for?
Security and recipients of your personal data
The recipient of your personal data is the Association WOMEN IN GAMES FRANCE.
Your personal data is not transmitted to third parties under any circumstances, excluding cases for which their communication is strictly necessary for the management of the website and the activities of WIG (hosting of the site and data, e-mailing providers and internal communication, etc.).
WIG and its subcontractors guarantee a level of security in accordance with legal requirements. In any case, your personal data is processed in accordance with the purposes defined above. The subcontractor may not in any way process your personal data for other purposes without your express consent.
Transfer of your personal data
We are likely to communicate your personal data to certain public entities in order to meet certain legal obligations.
In any cases, WIG undertakes not to transfer, exchange or rent your personal data to third parties. The association assures you that your data will not be processed outside the European Union.
V – Storage and security of personal data
Storage of your personal data
WIG stores the personal data of members, partners and contacts, with a service provider specializing in data storage and security. The service provider acts as a personal data processor on behalf of WIG.
Security of your personal data
We undertake to take all necessary measures to protect your personal data against any destruction, accidental loss, alteration, dissemination or unauthorized access, as well as against any unlawful processing of personal data or their communication to unauthorized third parties.
In particular, these measures may be, encryption of processed data, establishment of a system limiting access to personal data to certain duly authorized persons, establishment of firewalls, etc.
In the event of an intrusion or security breach affecting your personal data, we will inform you as soon as possible and in any case within the time limits set by law, and do everything possible to neutralize the intrusion and limit its impact.
In the event of damage suffered by you as a result of the intrusion, we are committed to providing you with the necessary assistance in order to assert your rights.
VI – How long do we keep your personal data?
In accordance with the regulations in force, we keep your personal data for the duration of your relationship with WIG (duration of membership, partnership, etc.) and up to a maximum of three (3) years from your departure from WIG or from last exchange with WIG.
At the end of this period, your personal data will be deleted.
VII – What rights do you have over your personal data?
In accordance with applicable regulations, you have the right to access, rectify and delete your personal data, as well as the right to object and limit processing.
In addition, you have the right to the portability of your personal data. This right allows you to receive and transmit the personal data that you have provided to us in a structured and readable format.
These rights can be exercised on simple request to firstname.lastname@example.org.
Before responding to your request, we may ask you for additional information and to justify your identity.
We do our best to respond to your request as quickly as possible and, in any case, within the time limits set by law.
In accordance with the provisions of Article 13 of the GDPR, you also have the right to lodge a complaint with the competent supervisory authority, namely the CNIL, if you consider that we have not respected your rights.